Information for Visitors and New Members

Administrative Assistance

Your first recourse for help with administrative matters is your Host Professor's LIDS Administrative Assistant. As appropriate, s/he will handle matters directly or refer you to other LIDS administrative staff or other offices in the Institute such as the International Scholars Office or the International Students Office. For a list of LIDS Administrative Staff supporting LIDS Faculty, click HERE.

Banking

A convenient local bank is Bank of America, located at 226 Main Street in Kendall Square and in the Stratton Student Center. Many community members also utilize the MIT Credit Union, which has offices located at 700 Tech Sq. (building NE48), and the Stratton Student Center. Also, there are various ATM machines located throughout the main building MIT campus.

Bookstores

The MIT branch of the COOP is located on Main Street near the T in Kendall Square and handles texts for courses and other references. The main branch at Harvard Square has a more extensive collection. There are several other bookstores in Harvard Square.

Checking In

Your first step should be to see the LIDS Assistant Director for Administration, Debbie Wright. She will let you know where you will be sitting and provide you with the necessary cards and orientation material. Students should check in with their appropriate Graduate Education Office. Foreign visitors or research staff should check-in at the International Scholars Office (building 38, room 219). Also, any visitors who are expecting travel reimbursement after their departure should see their host's support staff member to assure that all necessary arrangements have been made.

Checking Out

Before you leave at the end of your visit, please see Debbie Wright to leave a forwarding address and make sure all necessary paperwork is completed. Please see Petra Aliberti to return cards or keys. Also, any visitors who are expecting travel reimbursement after their departure should see their host's support staff member to assure that all necessary arrangements have been made.

Computing/Internet Access

There is a wireless network available in the building called "StataCenter." Simply join this network.

For other questions regarding computing and printer access, contact Brian Jones, LIDS System Administrator.

Copying/Faxing/Printing/Scanning

See separate Resource page: Copy/Fax/Print/Scan

ID Cards

For visitors with a formal appointment at MIT, an MIT photo ID card may be obtained by going to the MIT Card Office in building E17, room 106. Please call 3-3475 to see if your appointment has been added to the MIT roster and for any further information prior to walking over.

Your ID will serve as your access card to enter LIDS areas during off-hours, weekends and holidays. Never share your access card with those not officially associated with LIDS. Abuse of the access card can result in termination of center privileges.

Keys/Access Cards

Francisco Jaimes can provide you with a key to your visitor office. Please return the key promptly before the end of your visit.

Francisco Jaimes can provide access cards for visitors. You must return all cards to Francisco when you leave.

Libraries

Normal access to the MIT Library system is obtained using an MIT identification card. For short-term visitors or longer term members who do not yet have an ID card, your scientific host can sign a letter for library access by which they agree to be responsible for borrowed material. (See Scott for details.) The science branch of the MIT library system is in Hayden Library.

Local Food/Dining

On the main "street" floor of the Stata Center, at the other end from the D-tower elevators, is the Forbes Cafe.  This is a full service eatery, plus coffee house. 

The Faculty R&D Pub is located on the 4th floor of the Stata Center, but only if accompanied by a MIT faculty member.

Also, many people prefer to go to the food trucks, outside of MIT Medical in Kendall Square, which offer Chinese and Middle Eastern food in addition to subs and pizza at very inexpensive prices.

There are many places to eat in the area, including Legal Seafood on Main St. and the food court across from the Kendall Square subway station.

Click here for a link to Yelp's local restaurant page for Cambridge.

Mail

See separate Resource page: Ship & Receive Mail

Manuscripts and Preprints

Due to our limited support staff, we ask visitors and students to prepare their own technical manuscripts. To insure that we have a complete record of all manuscripts written in LIDS, please see separate Resource page: Request LIDS publication number.  Also, all manuscripts written in LIDS need to include a sentence acknowledging appropriate grant support.

Medical Care

In the event of a medical or police emergency, dial the Campus Patrol at 100 for immediate assistance. For urgent but noncritical walk-in medical care, go to the main desk of the medical department, Building E23. Urgent care is open 7 a.m. – 11 p.m. every day.

Parking

All Parking permits are now purchasable through Atlas (https://atlas.mit.edu/atlas/Main.action?tab=home&sub=group_visparking) with proper MIT certificates. Parking information can be obtained by contacting Parking at x8-6510 or x3-7276 or using the web site http://web.mit.edu/parking.

Photocopying

See Copying above

Picture Case

The picture case outside LIDS HQ on the 6th floor has photos of Faculty, Research Staff and LIDS Administrative Staff.

Publication and Page Charges

As a general rule, visitors who are not supported directly by LIDS are encouraged to have their home institution cover page charges and reprint expenses, or to publish in journals without page charges. In cases in which restriction to a journal without page charges is a significant problem, please discuss it with your scientific host and LIDS Director.

Reimbursement for Meals, Supplies, etc.

Instructions and information for submitting out-of-pocket receipts for reimbursement to your LIDS Admin Assistant, can be found here.

Security

If you ever have a concern about your personal safety, or need escort service to a parking lot after dark, call the Campus Patrol at x3-1212. Please bring any safety concerns you may have to the attention of Debbie Wright. Outside of normal working hours, LIDS is locked and only accessible by access card. Please see a staff member to obtain a card. Do not allow non-LIDS members in with you after hours. Secure your laptops. Do not leave valuables in unattended or leave your office door open if you are not in it.

Seminars

A large number and variety of research seminars are available in LIDS, at MIT and in the Greater Boston area. Please see our Event Calendar for the latest roster of events.

You will automatically be added to the LIDS Seminars email list near the beginning of the term in which you start.

Supplies

Supplies for professional work, including paper, pens, and other office supplies are available from your scientific host's administrative assistant.

Travel Rules and Reimbursement

See separate Resource page: Travel Rules and Reimbursement